Needs From: United Way of the Wabash Valley

The Community Outreach Volunteer will help our organization connect with the
community by raising awareness, building relationships with local resource groups, developing
community and resource-focused events, and representing the organization at community gatherings
and events. Evening/weekend availability is preferred. Expected time commitment is 3-5 hours/week,
although this could vary depending on events.

KEY RESPONSBILITIES INCLUDE:
● Attend and represent our organization at community events including tabling and networking
events and resource group meetings
● Research prospective community events that could help increase awareness of our mission and
generate a community outreach annual calendar
● Developing an annual community resource event hosted and/or moderated by Covered With
Love
● Gather and maintain information from event attendees, for example “Join Our Mailing List” and
volunteer list
● Work with Donor Relations Volunteer to have all community member and event host
information (newsletter, potential donor or volunteer sign-ups) entered into CRM
● Maintain excellent financial records for our treasurer/tax preparer

The Donor Relations Coordinator is a volunteer position reporting to the Executive Director/Founder, Development Director, and when necessary, the Board of Directors. The expected time commitment is a minimum of 5 hours/week. This position is primarily responsible for developing and maintaining a donor base ensuring sustainability of the organization, creating strategies and their implementation. The Donor Relations Coordinator will also personally cultivate, solicit, and steward a portfolio of donors and prospects for the organization.
KEY RESPONSBILITIES INCLUDE:
● Assist with data entry, updating donor profiles, and ensuring records in the CRM system are
accurate
● Coordinate and execute strategic plans and programs that increase funding capacity
● Oversee the communication with donors and potential donors, building relationships with donor
prospects and cultivating and maintaining established donor, sponsor and partner relationships
● Draft personalized thank-you letters, emails, and impact reports; respond to donor inquiries
● Craft donor-related information or announcements and send to the Marketing and
Communications Volunteer to include in newsletters and blog posts
● Coordinate donor appreciation activities, recognition events, and milestone acknowledgments
● Work with Executive Director/Founder and Development Director to establish Major Gift
standards and procedures, including the donation amount and prospect cultivation strategies
● Use major giving fundraising and marketing tools as well as create new major gift fundraising
campaigns. (Giving Tuesday Campaign, Year-end campaign, etc)
● Build a portfolio of 5-10 prospective donors to cultivate, solicit, and steward
● Collaborate with stakeholders to share stories and data showing how donations make a
difference
● Collect informal donor feedback to improve engagement strategies
● Maintain excellent financial records for our treasurer/tax preparer

The Fundraiser Coordinator Volunteer will report to the Executive Director/Founder, Development Director, and when necessary, the Board of Directors. Evening/weekend availability is preferred. Expected time commitment is 3-5 hours/week, although this could vary depending on events. The Fundraiser Coordinator Volunteer will help our organization by planning and executing fundraising campaigns and events, managing event-specific donor and sponsor relationships, and tracking revenue generated by these campaigns and events.
KEY RESPONSBILITIES INCLUDE:
● Work directly with the Executive Director/Founder, Development Director, and Board of
Directors to create fundraising campaigns and events within the community
● Create a presentation/video to be shared at meetings/appointments/speaking engagements
(collaborate with the Community Outreach Volunteer)
● Research prospective fundraising ideas and create a fundraising event annual calendar
● After prospect approval, contact potential fundraising venues and platforms
● Work with stakeholders and other volunteers (Social Media, Marketing & Communications, etc.)
to market fundraising events
● Gather and maintain information from event attendees, for example “Join Our Mailing List” and
volunteer list
● Work with Donor Relations Volunteer to have all community member information (newsletter,
potential donor or volunteer sign-ups) entered into CRM
● Ensure any legal reporting requirements are satisfied and maintain excellent financial records for
our treasurer/tax preparer

The Grant Writer Volunteer will report to the Executive Director/Founder,
Development Director, and when necessary, the Board of Directors. The expected time commitment is 5 hours per week. The Grant Writer Volunteer will help our organization by identifying, researching, and writing persuasive grant proposals in collaboration with the Development Director to secure funding to support our operations, mission, and programs. This volunteer will play a critical role in the organization's fundraising efforts by helping to secure essential funding from foundations, government entities, and corporate sources.
KEY RESPONSBILITIES INCLUDE:
● Identify and research potential grant opportunities from various funding sources that are
relevant to our mission and programs and add to the grant prospect list
● Assist in drafting clear, structured, and persuasive grant proposals, letters of inquiry, and
supporting documents (including narratives, objectives, and evaluation criteria) tailored to each
funder's guidelines
● Work closely with staff, volunteers, and the Board of Directors to gather necessary data,
statistics, project outcomes, and budget information required for applications
● Assist in maintaining a detailed grants calendar to track all deadlines for proposals, letters of
inquiry, and reports
● Assist in collecting and submitting all required reports to funders on the progress and impact of
awarded grants, ensuring compliance with all agreements
● Assist in maintaining positive relationships with current and prospective funders through
professional correspondence and timely updates
● Assist in maintaining accurate and organized records of all grant activities, submissions, and
outcomes in Network for Good or another database as required
● Maintain excellent financial records for our treasurer/tax preparer

The Marketing & Communications Volunteer will report to the Executive Director/Founder, Development Director, and when necessary, the Board of Directors. The expected time commitment is 2-3 hours per week. The Marketing & Communications Volunteer will help our organization by creating content (blog posts, newsletters, press releases, flyers, graphics, web updates), assisting with event promotion, and helping to build community awareness.
KEY RESPONSBILITIES INCLUDE:
● Learning and utilizing all existing brand guidelines
● Develop an easy to digest brand guideline document that can be used by all volunteers and
stakeholders
● Collaborate with the Social Media Volunteer when applicable to write captions and maintain
brand consistency
● Maintain a folder of stock images, past event images, and graphics that can be used by
volunteers and stakeholders
● Write and edit copy for quarterly newsletters, monthly blogs, flyers, press releases, and website
updates
● Ensure the website is consistent and up-to-date by suggesting content and edits and ensuring
brand consistency
● Help create promotional materials for use at community events and fundraisers
● Help market fundraising events and campaigns in collaboration with the Fundraiser Coordinator
Volunteer and Social Media Volunteer
● Assist with pitching stories, building media lists, and handling inquiries
● Contribute to marketing plans, track performance, and suggest new ideas
● Maintain excellent financial records for our treasurer/tax preparer

The Social Media Volunteer will report to the Executive Director/Founder, Development Director, and when necessary, the Board of Directors. The expected time commitment is 2-3 hours per week. The Social Media Volunteer will help our organization build its online presence by creating, scheduling, and sharing engaging content (text, images, video) across our existing platforms (Facebook and Instagram), interact with followers where feasible, monitor trends, and develop campaigns to raise awareness, drive traffic, and support the mission.
KEY RESPONSBILITIES INCLUDE:
● Learning and utilizing all existing brand guidelines and social media operating procedures
● Writing posts for our existing social media platforms: Facebook, Instagram, LinkedIn and Twitter
● Collaborate with the Marketing and Communications Volunteer when applicable to write
captions and maintain brand consistency
● Scheduling posts via social media scheduling tools (Canva)
● Monitoring social media for likes, comments, notifications etc and responding where feasible
● Creating campaigns for expanding likes, followers and reach
● Communicating with CWL staff and stakeholders on social media issues
● Assisting with other social media projects that arise
● Proposing new platforms that could help increase awareness of our mission
● Where applicable, maintain excellent financial records for our treasurer/tax preparer

We need help on a weekly basis to repackage diapers from large boxes into bags of 25.  We usually work for an hour or two. We can work at different days and times according to when you are available.